Q: What costs can be covered by the grant?
A: Only the costs related to the project implementation that occurred during a given contractual period can be covered by the fund. See the guidelines for the complete list of eligible costs.

Q: Which types of costs cannot be covered from a grant?
A: The grant cannot be used to cover the following costs:

  • Internal costs or invoices (rent of one’s own premises, one’s own accommodation and board, electricity/gas/water/telephone bills);
  • VAT refunds for Grantees who request VAT compensation from local authorities;
  • Capital investments (tangible/intangible assets);
  • Grantee’s own work exceeding overhead costs — e.g. coordination of the project, salaries,
    financial remuneration of employees, etc. (or any expenses related to employment based on the Labor Code, including daily allowances, part-time work, etc.)

    Q: What are overhead costs?
    A: Overhead costs refer to any operating costs linked to the project management, coordination,
    communication, contract based on Labor Code, any per-diems related to the project, project
    bookkeeping, running costs (e.g. utilities, phone bills, rent of premises, use of a company car, etc.). The limit for overhead costs which can be covered by the grant is 15% of the granted sum.

    Q: Can I cover the partners’ project costs from the grant?
    A: Yes, provided the partner issues a document of taxable supply (contract, invoice, receipt, bill, etc.) towards the grantee. No advance payments to the project partners shall be realized prior to receiving an invoice related to the project implementation.

    Q: Are costs of non-V4 participants refundable?
    A: Yes, non-V4 participants in projects can have their costs covered up to the level agreed in approved budget. However, in principle, the grant shall cover mainly the costs related to V4 participants.

    Q: Who can be considered an “expert” to have their fees covered?
    A: Expert fee shall be paid to an individual (Expert-e.g. researcher, teacher, speaker, lecturer, etc.) who by virtue of education, training, skill, and experience, has the expertise and specialized knowledge in a particular subject beyond that of the average person, sufficient that others may officially and legally rely upon. Fees for experts can be reimbursed as an external direct cost related to the project context that is not ruled by the Labor Code (contracts ruled by any other legislation are acceptable—e.g. Civil Code, Commercial Code, etc.). The output of the expertise related to the project has to be delivered to the Fund in hard copy or electronic version. Rewards for organization, coordination, managing the project implementation, etc. (are considered to be internal costs of the Grantee) cannot be considered as Fees for experts. These types of costs may be covered from overhead costs (up to 15% of the granted amount).