Only legal entities registered in V4 countries (Czechia, Hungary, Poland, Slovakia) and Ukraine can apply for support.

Each project must involve at least two entities from V4 countries (Czechia, Hungary, Poland, Slovakia) or Ukraine but can also include entities from direct neighbors of two V4 countries (i.e., Austria, Germany).

In case the applying organization cannot conclude contracts, enter the founding entity or your governing body. For example, if your organization is a public primary school, it may not have the legal capacity to enter into contracts on its own. In such cases, you would need to specify the entity or authority that acts on behalf of your organization in contractual matters. This could be your local municipality, school district, or any other relevant governing body.

If your application is approved for support, your partners will receive a confirmation link via our online system. Partners are generally required to confirm their participation through the online system, but in exceptional circumstances, we may request a formal "letter of intent" from a partner, which will be determined on a case-by-case basis.

We do not impose specific limits on the number of participants, but we prioritize a balanced composition to create a more inclusive and diverse environment for our programs or initiatives. An example of this balance could be having an equal distribution of participants from different regions or countries (15 participants from Hungary and 15 from Czechia, etc.)

You should account for all direct participants involved in the mobility aspect of the project, regardless of whether they are traveling or hosting.

The application process involves a few straightforward steps: Register in the "MyVisegrad" System: Begin by creating an account in the "MyVisegrad" system. Submit Your Project Idea: Provide details about your project by answering questions such as: "What organization do you represent?" "Who are your partners and what is their role in the project?" "What do you plan to do with your partners?" "How many participants do you plan to involve?" "What is the age range of the participants?" Wait for Approval: Once your project idea is reviewed and accepted by the Fund, you will receive a notification that the application form is open. Complete the Application Form: Proceed to fill out the required details in the application form and submit it in the online system.

The eligible age range for participants is 12 to 30 years old. However, chaperones or accompanying persons who are older than 30 years are welcome.

An accompanying person, in the context of a project is an individual who provides guidance, support, and supervision to young participants during the project or program. The accompanying person is typically responsible for ensuring the well-being, safety, and overall welfare of the youth involved.

Register in the MyVisegrad system, submit project details, await approval notification, then complete the formal application form.

The online system (MyVisegrad) for registering new applications becomes accessible at noon on March 1st, and October 1st.

The maximum duration for one mobility or event within our projects is 7 days. Longer activities can be split into separate, successive events (e.g., if you plan a 2-week summer school, you can divide it into two separate 1-week events within your project). During one project, you can organize a maximum of 3 events or mobilities.

The grant amount will be transferred in EUR. Upon receiving the grant, it will be converted to your local currency (PLN, HUF, CZK or UAH) based on the prevailing exchange rate on that date.

If your bank account isn't in EUR, you have two choices. You can use either the exchange rate from your national bank on the date of conversion of the grant tranches into local currency or the average monthly exchange rate from your national bank in the last full month of the project. But it's important to note that the grant cannot be used to cover exchange rate losses.

It is recommended to adhere to the legislation of your country and follow the internal regulations of your organization regarding accounting practices. Additionally, the Fund reserves the right to request any additional financial documents that would prove the claims in the Financial Statement and, in exceptional cases, can request an independent accounting audit of the project.

The approved grant can be used to cover any costs directly associated with each planned joint event or visit. Refer to the V4Gen Guidelines for detailed eligible budget categories. All payments must occur within the project implementation period.

There is no explicitly prescribed split of the grant budget between the grantee and the partner(s). It is expected that project partners will collectively determine the financial responsibilities based on a mutually agreed arrangement between the grantee and the partner(s). The Fund does not provide a standardized template for this agreement, so it must be formulated in accordance with the local laws and regulations. You have the option to either reimburse your partner(s) or provide an advance payment, both options are allowed.

The implementation period of a project refers to the duration during which project activities are carried out. For the V4Gen project, the maximum implementation period is set at 7 months. Specific details about the implementation period for your project can be found in the contract.

Yes, it is possible to transfer unused grant resources from one mobility to the other one.

Yes, you can purchase equipment, but you need to get approval from the Project Manager first if the cost of equipment exceeds 1000 EUR. These expenses can be covered from the "Office supplies and materials" budget category. However, it's essential to remember that while there may be situations where getting equipment is needed for the project's success, the main focus should always be on how it directly benefits and involves young people.

Yes, you are allowed to allocate funds for sweatshirts/T-shirts for participants. These costs fall under the promotional cost category (please use the Fund’s logo for preparing promotional materials - Logo). While we do not impose specific limits on spending within this category, we strongly encourage adhering to the "value for money" principle, ensuring that expenses are justified and provide meaningful value to the project.

Yes, you may allocate a portion of the funds for administration or overheads. Overhead costs encompass internal expenses related to the project, including but not limited to remuneration paid to accounting or teacher staff, rental/usage of own premises, telephone bills, and other costs directly associated with the project. It is advised to limit these costs to 15% of the entire grant amount.

We strongly recommend conducting transactions through bank transfers. However, if there are exceptional circumstances where bank transfers are not feasible (e.g., for very small amounts or in situations where card payments are not possible), cash payments may be allowed. Please note that such cases should be considered as exceptions and should be consulted with your project manager.

The disbursement of pocket money to participants in cash can vary based on the specifics of your project and should be consulted with your assigned Project Manager. If cash payment for pocket money is allowed, it's crucial to allocate this expense in the overheads budget category and provide a list of awarded participants (as an attachment to the list of participants).

Answer the final report questions in the online system; upload the best photos from events; upload the list of participants; fill in a financial statement table. Print, sign and scan the final report and financial statement table and upload it to the online system.

The final tranche of the grant is typically disbursed after you've completed and submitted the final report for your project in the MyVisegrad (online) system. The Fund allows 20 working days to review the report. Upon approval, the final payment will be executed. This payment amounts to 20% of the total grant sum (in case the whole grant was spent).

In such an event, the final payment will be reduced by the non utilized portion of the grant.

You should account for all direct participants involved in the mobility aspect of the project, regardless of whether they are traveling or hosting.