Two options exist: "1xEaP/WB6 + 3xV4" (at least 3 organizations from different V4 countries) or "2xEaP/WB6 + 2xV4" (at least 2 V4 partners + 1 additional EaP/WB6 partner from a different country).

Yes. Visit the homepage without logging in, select your program under registration, and use your existing email and password to register again.

Only the first submitted application will be considered; additional ones are automatically disregarded. However, applications in different grant schemes are possible after the previous project's conclusion.

No strict limitation exists, though average budgets don't exceed 30,000 EUR. Evaluations consider project merit, outreach, impact, budget elaboration, and value-for-money principles.

Yes, maximum two consultations per project via email, phone, or meetings (no later than 14 days before the deadline). Draft proposals must be submitted beforehand.

Project proposals are only accepted electronically through the Fund's online application system at my.visegradfund.org, opening 30 days before each deadline.

Proposals are accepted regularly three times per year, always by February 1, June 1 and October 1. Submissions close at 12:00 p.m. (noon) CET.

A grantee can maintain maximum two running projects simultaneously in different grant schemes.

Organizations cannot reapply in the same program until the previous project's conclusion, though they may be partners in multiple projects. University faculties may be exempt if applying independently.

No preference is given based on project content, provided projects align with Fund mission, objectives, and grant rules.

Armenia, Azerbaijan, Belarus, Georgia, Moldova, and Ukraine.

Albania, Bosnia and Herzegovina, Kosovo, North Macedonia, Montenegro, Serbia.

Czechia, Hungary, Poland, Slovakia.

These grants support democratization projects in non-EU Western Balkans and Eastern Partnership countries. Applications submitted by entities from one of the WB6 or EaP countries will automatically be considered as Visegrad+ Grant applications.

These support projects addressing annual V4 strategic priorities. Requirements include at least one organization from each V4 country, 12–36 month implementation, and clear alignment with announced priorities.

A Visegrad Grants subtype involving at least 2 organizations from neighboring V4 countries, applicable to specific geographical areas and local issues within approximately 40 km of borders.

These support regional partnerships among civil society, public institutions, municipalities, companies, and research centers. Requirements include meaningful cooperation from at least three different V4 countries and maximum 18-month implementation.

Any non-governmental legal entity from any country can be an official partner. Partners should possess relevant experience and demonstrate commitment to joint action, with active roles beyond logistical support.

Natural persons, state administration institutions, and private entrepreneurs cannot apply or serve as partners.

Any non-governmental, legal entity from any country can apply for support, if they fulfil the partnership criteria.

These are specific goals or measurable changes by project end (e.g., audiences reached, articles published, people trained), distinct from outputs yet achieved through them. For instance: Specific result: Increased participation of women in local governance and community security through direct engagement and capacity-building activities. Contribution to the project’s overall goal: By equipping women with the tools and confidence to participate in governance, the project directly tackles gender inequality, enabling women to take on leadership roles and contribute to community resilience. Specific result: 27 women from 9 Ukrainian communities trained in local governance, crisis management, and security. Contribution to the project’s overall goal: Training these women provides them with the practical skills necessary for leadership in governance and security, reducing the gender gap in decision-making roles and enhancing community management.

Results are published on the Fund's website and applicants receive email notification regardless of approval status.

Projects are evaluated on project relevance/context clarity, Visegrad substance, quality and impact, transparency and accuracy, and experience and mission.

These are all the events, products or activities that you will carry out during your project. Maximum 10 outputs per project, each requiring estimated costs respecting value-for-money principles.

Projects must fit into one of seven focus areas. Visegrad+ may have specific thematic priorities; Strategic Grants have distinct annual priorities.

Clearly identify the problem addressed, name relevant target groups, and show logical connections between outputs and short-, medium-, and long-term impacts.

The Fund can cover the total project costs estimated in each proposal but may also choose concrete outputs to be supported by the grant.

No. The partners confirm their participation in the project directly in the online system, through an online link sent to their e-mail address once your project is approved.

No. No application form printouts or accompanying documents in hard copies or electronic version are required when submitting the proposal.

The title should be attractive, capture content, preferably reference Visegrad cooperation (maximum 5 words), avoid acronyms, and maintain clarity without vagueness.

You don't need to open a new account in EUR, but it is vital that the chosen account will be owned and managed by your organization. EUR accounts are advised to avoid exchange rate fluctuations.

Organizations must provide a bank account for grant payments. All project transactions must be carried out through the bank account owned by the grantee; private bank accounts and accounts of the project partners cannot be used. The account must be provided within 20 working days after project approval. Cash operations are prohibited.

Create a temporary site meeting the stated criteria initially. Once the permanent website is ready, the link can be updated in the system.

The site must include the project description in English, partner details with links, and the Fund's logo with a direct link to the Fund's website. Social media references to the Fund's accounts are required.

The project webpage shall be set up and made available within 20 working days (ca. 4 weeks) after the approval of a project and must remain active during the whole contractual period.

The Output update section allows grant recipients to review and adjust project deliverable costs after project approval. Budget reallocations depend on grant size, with maximum allowable changes ranging from 500 EUR to 2,000 EUR per category without prior Fund approval.

Partner changes require prior Fund approval. Submit a written request from your organization's statutory representative in English, detailing reasons for the change.

Contact your assigned project manager with the corrected email address for updating.

Verify the email address is correct and check spam folders. Partners unable to confirm electronically may provide a letter of intent instead.

Partners receive an automated email containing a link enabling them to review their details and click "Confirm." In exceptional cases, the Fund may request a formal letter of intent.

Provide project name, event title, public/private status, event type, webpage or Facebook event link, description, and exact dates with location.

Longer-duration events (such as month-long trainings) may be indicated when justified - or marked as products.

Provide approximate dates without excessive time intervals. Once the event is confirmed during implementation, it will be automatically published on the Fund's website, hence why as precise a date as possible is needed.

The first installment of the grant will be sent to your bank account within 15 working days after receiving the signed copy of the contract.

Expenses must occur within the implementation period, which cannot begin before electronic contract confirmation.

No, the contract will be mailed to you.

Upon completion of pre-contractual steps, you receive notification that the contract is ready. Review it carefully, click "CONFIRM," then the Fund signs and mails copies for your organization's statutory representative to sign and return.

Five steps are required: allocate a bank account, establish a project webpage, confirm approved budget allocations, confirm event calendar dates, and obtain partner participation confirmations.

The budget change request filled out in the online system has 4 columns. The first two columns are filled out automatically, this is the original budget divided into cost categories, as seen in the Grant Contract. In the Requested change columns, you only have to fill out the lines (cost categories) where you need to request a change; unchanged lines can be left blank or you can write the contracted sum there. In the Requested column, please enter the final amount that you want to get approved in the respective budget categories. In the Reasoning column, please provide a short but thorough justification for the requested change. Example: If 2000 EUR was allocated to the category Accommodation and board in the original budget and you want to increase this amount to 3500 EUR, you should write 3500 in the Requested column. Once you complete filling out the sums, please double check if the total amount is equal to contracted grant amount. Please note that budget changes not exceeding the limits set by the Grant Guidelines do not require the Fund’s prior approval and should not be requested through the online system. See the Grant Guidelines for further information.

No. The Fund only reimburses expenses carried out within the contracted implementation period.

No. Only bank transfers or card payments initiated by the grantee are reimbursable.

No. Partners must either have invoices paid directly by the grantee, or issue invoices/sign contracts covering real incurred costs.

Yes, experts can be changed during implementation, and additional experts may be involved.

Requires Fund approval. Submit a signed written request with justification to your project manager (7 working days review).

Overheads cannot exceed 15% of the contracted grant.

Only with project manager agreement, submitted through the online system with justification.

Depends on project year and grant size: For 2023 or earlier: up to 1,000 EUR between categories. For 2024+: 500–2,000 EUR per category (based on the grant size).

The Fund approves extensions only when unexpected, unforeseeable events threaten project completion. Request through the online system with detailed reasoning.

Requires Fund approval. Submit a signed written request with justification to the project manager (7 working days).

Events must be confirmed 7 working days (10 calendar days) before their planned date. Modifications allowed up to 3 days before.

The Fund expects public acknowledgement throughout the project's entire duration. See Article 7.4 of the contract and the Logo Manual.

It means outsourcing project management and overall administration to external organizations, companies, or individuals and is allowed only exceptionally, with the Fund’s PRIOR approval. This means that the preparatory and administrative duties connected to the contracted outputs like event organization, logistics or general project management should be performed by the contracted entity itself or by the contracted partner(s).

The Fund does not regulate this. For calculating the exact amount to transfer in the currency of your bank account, you should follow the standard accounting rules and procedures applicable to your organization or make a foreign transfer.

Yes, but all payments MUST be made within the project's implementation period, payments outside of the implementation period are not valid for reimbursement from the Fund.

Yes. This is the only cost that can be paid after the implementation period.

VAT payers must seek reimbursement from tax authorities. The Fund reimburses non-VAT payers only (exceptions with approval).

Up to 1,000 EUR for office equipment in the "Office supplies" category, with justification and project manager consultation.

No. Such fees must be reimbursed in the Overheads category only.

The expert issues an invoice, or you sign a service contract (not labor code contracts). Exception: state-funded research/academic institutions may reimburse employee fees if required by law.

Company car costs are only reimbursable in Overheads, not Transportation.

Fuel bills are only reimbursable in Overheads, not Transportation.

No. Per diems/allowances are only reimbursable in Overheads (within contracted amount limits).

Grantee-purchased tickets go directly in Financial Settlement. Individual-purchased tickets require original documents reimbursed via bank transfer. Private car mileage follows official national rates. Projects under 15,000 EUR need Transportation Cost Reimbursement Sheets.

Printing/publishing, Rent, Expert fees, Accommodation, Transportation, Translation, Awards, Office supplies, Promotional costs, Copyright/licenses, and Overheads.

Yes, within 10 calendar days of address, representative, name, VAT status, or other official data changes.

You should follow legal obligations applicable for your organization based on national legislation. The Fund does not have any specific rules for procurement and does not require you to take any extra measures for your project beyond what you are legally obliged to do.

Yes, you are obliged to inform the Fund about any changes in the official information of your organizations within 10 calendar days (please see the grant contract for reference). The notification about such changes should be sent to your assigned project manager by email. You should attach electronic copies of the documentation related to the change.

The external audit threshold increased from 10,000 EUR to 15,000 EUR (effective October 2024). Grantees must request a Certificate on Financial Statements using ISRS4400 methodology with agreed-upon procedures. A Terms of Reference must be signed by both grantee and auditor, and the Certificate must be submitted within 30 working days after implementation ends.

The Certificate of Financial Statements includes two components: a Terms of Reference signed by both parties, and an independent Auditor's Report on letterhead containing agreed-upon procedures with factual findings and financial statements (summary table and settlement).

The auditor must hold a license for audit services in their country and provide evidence upon request. Internal auditors are unacceptable. EU-based auditors must comply with Directive 2006/43/EC standards. The Fund provides links to national chambers of auditors in V4 countries and IFAC.

All audit procedure documents are available on the Visegrad Fund website under Implement → Grant

Use your national bank's rate either on the grant tranche receipt date or the monthly average from the last full month of the interim period. Different rates may apply to interim versus final settlements.

Yes, create separate sheets for each currency/account, but always convert totals to EUR. This applies when using multiple bank accounts.

The Financial Settlement (FS) shall only list bank transfers made from your (the grantee’s) account. If your partners paid for some costs during the project implementation, you should fill out the FS with information about the reimbursement that you made to your partners for these costs. Payments made to partners should be divided according to cost categories, even if you reimbursed all their costs in one payment.

Yes, with prior consultation and formal approval from your project manager. Submit a signed letterhead request with detailed reasoning and a specific new delivery date.

The Fund reviews interim reports within 10 working days of receipt. After approval, the second tranche transfers within 15 working days. You must have spent approximately 50% of the first installment to qualify.

Provide a textual summary of preliminary progress and results. Be specific, not just a checklist. Evaluate your work, describe implementation status, highlight changes from the original plan, and discuss obstacles encountered.

No, not by default, though your project manager may request specific documents if cost items or descriptions need clarification.

Follow instructions in the XLS file's separate sheet. Provide detailed cost descriptions in Column 5 — avoid vague terms like "expert fee" or "hotel" without specifying recipient, reason, and associated output/activity.

Create a separate Financial Settlement sheet for each currency, ensuring the total sum appears in EUR on each sheet.

Choose either the national bank rate on the first installment conversion date or the monthly average from the last full month of the interim period.

Templates are available at the Visegrad Fund's archive documents section for Visegrad grants.

Upload the Interim Report and Financial Statement to the online system under the "Interim Report" tab and mail physical copies by the deadline.

Yes, if your contract specifies three or more grant payments. You have 20 working days after the marked period to prepare the Interim Report and Financial Statement.

Use either the national bank rate on the previous installment conversion date or the monthly average from the last full month of project implementation.

For projects under 15,000 EUR: Final Report (signed/stamped), Financial Statement (signed/stamped), promotional materials samples, Transportation Cost Reimbursement Sheets (if applicable), and invoice/bank transcript copies. For projects over 15,000 EUR: add the Audit Report - CFS (signed/stamped by certified auditor).

Create separate Financial Settlement sheets for each currency, with EUR totals on each sheet.

Use either the national bank rate on the previous installment conversion date or the monthly average from the last full month of project implementation.

Follow instructions in the XLS file. Provide detailed cost descriptions — avoid vague entries like "expert fee" without specifying recipient, reason, and related output/activity.

Access the web-based interface via my.visegradfund.org. Fill all sections under "Final Report," submit, then print and mail the signed/stamped version.

Prepare a Final Report (narrative with photos, attendance lists), Financial Statement, Audit Report (for budgets over 15,000 EUR), and Transportation Costs Reimbursement Sheet (if no audit required).

No. You are always supposed to fill out the Financial Settlement in the currency of your organisation’s own bank account(s). If you use several accounts for payments (e. g. one in EUR, one in your local currency), then you are supposed to fill out one Financial Settlement sheet in each bank account currency. These should be created as separate sheets within one excel file. If you paid any foreign invoices, you should fill in the Financial Settlement with the amount deducted from your bank account in your own bank account currency. You can find the exact amount in your bank statement or bank transfer confirmation.

Yes, audit costs are the only expenses permitted after the implementation period concludes.

The Fund reviews final documentation within 30 working days of receipt. Once approved and obligations cleared, your project manager confirms conclusion and authorizes the final installment or return of unused funds.