Submit your proposal
Q: How will I know that my project got selected for funding?
A: The results of each call are published on the Fund’s website. All applicants—whether your project is approved or rejected—are also informed by e-mail.
Q: What are the Fund’s selection criteria?
A: We evaluate each proposal individually based on the following guidelines:
Project relevance/context clarity
Quality and Impact
Transparency and Accuracy
Experience and Mission
Detailed explanations of the selection criteria can be found in Grant Guidelines section 3. Project Selection, subsection 3.2 Selection criteria.
Q: What are the outputs?
A: These are all the events, products or activities that you will carry out during your project. The outputs are the main means by which your consortium reaches the specific goals you set in your application form. They bring you closer to the desired “outcome” and, ultimately, to the bigger solution to the problem/issue chosen.
When completing the IV. OUTPUTS section in your online application, keep in mind that for each output (publication, events, data collection) of the project you have to give an estimated cost. This shall be realistic and respect the “value-for-money” principle. All cost estimates shall be in EUR (€) based on average prices at the site of delivery. Always indicate the unit cost of respective expenditures (hotel price per night, transport per person per specific distance, expert fee per hour, page, etc.).
The Fund can cover the total costs of the project according to your estimates but may also choose only some specific outputs to be supported. Therefore it is important to adhere to the list of eligible cost categories, i.e., costs that can be covered by the grant
Q: What are the grant objectives?
A: To apply for Visegrad and Visegrad+ Grants, your project must fit into one of the seven focus areas eligible for funding. Specific thematic priorities may apply to Visegrad+ projects that target the countries of the Eastern Partnership or the Western Balkan countries (see section 1.7.). For Visegrad Strategic Grants, distinct strategic priorities are defined on an annual basis (see section 1.6.). Each project proposal should be identified with one focus area and one concrete objective which best corresponds with the project’s aims. The focus areas and objectives to each grant program can be found on the Fund’s website.
Q: What should I keep in mind when preparing the application?
A: When planning your project, make sure that you properly identify and describe the problem or issue that you wish to address and name the most relevant target groups that this project will affect (both direct and indirect targets). It is crucial to see the logical connection between the proposed outputs (the events or products of your project) and their short-, medium- and long-term impacts.
In assessing the application, the Fund also considers these balancing criteria:
Relative strength of the application compared to other applications received for the same program area.
Geographical balance of the projects seeking support.
Q: Can the Fund cover the total costs of the project?
A: The Fund can cover the total project costs estimated in each proposal but may also choose concrete outputs to be supported by the grant. Additional support from actors other than the Fund is highly encouraged – be that support financial (contributions by the applicant, partners and/or other donors or sponsors) or non-financial in nature (in-kind contributions of the applicant or partners such as volunteer work or use of own premises, etc.). Project budgets shall be realistic and respect the “value for money” principle. All cost estimates shall be based on the project’s expected expenditures in EUR (€) based on average prices at the site of delivery. It must be clear from the budget what the unit cost of each expenditure is.
Q: Should I or my partners send letters of intent?
A: No, the partners confirm their participation in the project directly in our online system, through an online link sent to their e-mail address once your project is approved.
Q: Do I have to send my application by post? Can I attach documents to my application?
A: No application form printouts or accompanying documents in hard copies or electronic version are required when submitting the proposal. Any such attachments (e-mails, letters, promotional materials) will be disregarded by the Fund during evaluation.
Q: How should I name my project?
A: The project title should be attractive and capture the project’s content while (preferably) referring to Visegrad cooperation / Central Europe (max. 5 words). Do not use acronyms as they are hard to understand, do not be vague and too abstract.
Grant schemes and eligibility
Q: I already have an existing account in the Fund’s online application system. Can I use it for creating a new application?
A: Yes. To create a new application with an already existing account:
- Go to the homepage (http://my.visegradfund.org) without logging in.
- Under registration, select the program that you want to apply for and register again using the e-mail address and password belonging to your existing account.
- Fill out the data of your organization and click on the Register button.
Q: Can I submit more than one application at the same time?
A: You can submit one project application for each deadline. Please note that if you submit more than one applications, we will only consider the first submitted one. Any further applications will automatically be disregarded.
Should your application be approved in a grant scheme (e.g. Visegrad Grants), you will not be able to submit another project until the previous one is fully concluded. It is, however, possible to apply for another project in a different grant scheme (e.g. Visegrad+ Grant) for another deadline.
Q: What is the maximum size of a grant?
A: Although Visegrad, Visegrad+ and Strategic Grants have no strict limitation for the size of the financial support you can apply for, our average project budget does not exceed €20.000. Each submitted proposal is evaluated on its on merit, taking into account the potential outreach and impact of the project, the elaboration of the grant budget in the "Outputs" section and adherence to the "value-for-money" principle.
In order to get an estimate of the average size of our grants, check out our previously approved projects here.
Q: Can I consult my project with someone from the Fund?
A: Consulting your project proposal with the Fund’s staff is possible via e-mail, phone, Skype or personal meeting, on an appointment basis. Consultations can take place up to 14 days before the given application deadline.
Q: How and where can I apply?
A: Project proposals are only accepted electronically through the Fund’s online application system (http://my.visegradfund.org), which opens 30 days before each deadline. Registering your application is possible only with a valid e-mail address. Each application is password-protected, and can be accessed and edited later.
Our application system is fully electronic and therefore we require no printouts or hard copies of the application form. Please note that the Fund will not accept nor evaluate any external documents, attachments, official letters sent to us via e-mail or regular post.
Q: When is the deadline for project application?
A: Proposals for Visegrad Grants, Visegrad+ Grants or Visegrad Strategic Grants are accepted regularly three times per year, always by February 1, June 1 and October 1. Applications must be submitted 12:00 p.m. (noon) CET on the given deadline date.
Q: Can I have two parallel projects?
A: A grantee can have a maximum of two running projects at the same time, in different grant schemes (e.g. applicants having a running Visegrad Grant may apply for Visegrad+ Grants or Strategic Grants.)
Q: I have a running project. Can I apply with a new one?
A: Organizations with running projects cannot reapply in the same grant program with another project until the previous one is concluded (officially closed by your assigned project manager). It is, however, possible to be a partner in any number of projects.
Faculties of universities, institutes, or organizational units of academical, artistic, social, educational, cultural, research and/or science organizations can be exempt from this rule if a different organizational unit applies (e.g. the university has a running project managed by the Faculty of Arts and the new application is submitted by the Faculty of Economics). Please note that this exemption is valid only if the applicant can, according to their own internal rules, apply for funding independently.
The new application will be accepted only if the organizational unit is correctly entered when filling out the application form (section “Organizational unit”).
Q: Are there any topics of projects that are excluded from eligibility?
A: No. Preference is given based on the project content as long as the project is in line with the Fund’s main mission, objectives and the Grant rules (see also the IVF official website).
Q: What Countries are included in the Eastern Partnership?
A: Armenia, Azerbaijan, Belarus, Georgia, Moldova and Ukraine
Q: What countries are included in the Western Balkan region?
A: Albania, Bosnia and Herzegovina, Kosovo*, North Macedonia, Montenegro, Serbia
Q: Which are the Visegrad countries?
A: Czechia, Hungary, Poland, Slovakia
Q: What is a Visegrad+ Grant?
A: Visegrad+ Grants support projects which contribute to the democratization and transformation processes in non-EU member states of the Western Balkans (WB) and the Eastern Partnership (EaP) countries. Projects can address one of our regular objectives. Visegrad+ Grants should be implemented in the Eastern Partnership or Western Balkans region, or have a strong impact on local communities in at least one of those countries.
Please note that simply having a project partner/applicant from the EaP or WB region does not automatically make an application qualify for a Visegrad+ Grant!
Conditions for applying:
Projects must develop meaningful cooperation and ensure active involvement of at least 3 V4 partners and 1 entity from the EaP region or the Western Balkans countries.
The maximum duration of project implementation is 18 months.
Q: What is a Strategic Grant?
A: Strategic Grants support projects addressing the annual strategic priorities of the Visegrad Group. These priorities are announced on a yearly basis by the V4 country holding the rotating presidency over the group.
Please note that Strategic Grants have a different set of conditions than our other grant programs:
A strong partnership involving at least 1 organization from each V4 country (full V4 participation).
An implementation period of min. 12, max. 36 months.
Projects must clearly address one of the annual strategic priorities of the Visegrad Group, available on our website.
Please keep in mind that projects applying with objectives marked as “(Strategic)” in our application system will be evaluated based on the rules applying for Strategic Grants. Should your application not comply with these criteria, the application will be automatically considered non-eligible.
Q: What is a bilateral cross-border cooperation? Who is eligible to apply?
A: Bilateral cross-border cooperation is a sub-type of the Visegrad Grants, involving at least 2 organizations from two neighboring V4 countries. Here the “3xV4” rule does not apply; you can implement your project with another partner from the other side of the border if your proposal addresses a specific geographical area and a local issue/problem. If the project addresses a general issue, this problem should be tackled and addressed while taking the local context into consideration and from a local perspective. Consequently, all project activities within cross-border projects should take place within approximately 40 km from the state border, preferably on both sides (the grantee’s and project partner’s official seats do not necessarily have to be located within the 40 km limit).
Keep in mind that projects applying as cross-border cooperation (by ticking the field in our application system) will be evaluated based on the rules applying for this project type. Should your application not comply with these criteria, the application will be automatically considered non-eligible.
Please note that only the following partner combinations are possible:
Polish and Czech partnership
Czech and Slovak partnership
Hungarian and Slovak partnership
Slovak and Polish partnership.
Q: What is a Visegrad Grant?
A: Visegrad grants support regional partnerships among civil society organizations, public institutions and municipalities, private companies and non-profit organizations as well as education and research centers that contribute to cooperation in the Visegrad region.
Conditions for applying:
Projects must develop meaningful cooperation and active participation of organizations from at least three V4 countries.
Projects must address at least one of the objectives of the grant program´s seven focus areas.
Maximum duration of project implementation is 18 months.
Q: Who can be project partners? What is the role of the partners in the project? What does a good consortium of partners look like?
A: Any non-governmental legal entity from any country can be an official partner. As a general rule, however, all IVF-funded projects must have at least three organizations from three different V4 countries in the consortium. Logically, if the applicant has its seat in the V4, only two more partners are required (e.g. the applicant is a Polish organization, the partners are from Czechia and Hungary). If applying from outside the V4, however, make sure that you fulfil the condition of having three V4 partners. We recommend having the whole Visegrad region covered in the partnership and, therefore, proposals with a full V4 consortium will have preference.
The selection of relevant partners is fundamental for a successful project bid. In principal, all partners within the consortium should have experience in the area your project is dealing with and show commitment for joint action. To show the benefits of working as a consortium, you need to describe the role of each partner in the application and the specific tasks that they will carry out.
Please note that the role of the partners cannot be limited to simple logistical help or participation in project events. We expect our applicants and their partners to actively work together throughout the project’s implementation and share their skills and know-how for the benefit of the whole region.
Bilateral cross-border projects are an exception from the “3xV4” rule but only in proposals that directly benefit a specific border area between two neighboring V4 countries (see section 1.10). Exceptions may also apply in cases when projects respond to concrete calls for proposals published by the Fund.
Q: Who is not eligible for our grants?
A: Natural persons (individual citizens) or institutions of state administration (ministries, government agencies, regulatory agencies, embassies, state-funded cultural institutes, etc.) can neither apply nor be valid project partners.
Private entrepreneurs are not eligible to apply or be partners.
Q: Who can apply?
A: Any non-governmental, legal entity from any country can apply for support, if they fulfil the partnership criteria. Our main targets are civil society organizations (CSOs), public educational, cultural, research and scientific institutions, municipalities and local governments, but market actors, e.g. companies – especially innovation and startup-related ones – are also eligible, if their project is of non-profit character.