Grant schemes and eligibility

Q: Can I consult my project with someone from the Fund?

A: Consulting your project proposal with the Fund’s staff is possible via e-mail, phone, Skype or personal meeting, on an appointment basis. Consultations can take place up to 14 days before the given application deadline.

Q: How and where can I apply?

A: Project proposals are only accepted electronically through the Fund’s online application system (http://my.visegradfund.org), which opens 30 days before each deadline. Registering your application is possible only with a valid e-mail address. Each application is password-protected, and can be accessed and edited later.

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Q: When is the deadline for project application?

A: Proposals for Visegrad Grants, Visegrad+ Grants or Visegrad Strategic Grants are accepted regularly three times per year, always by February 1, June 1 and October 1. Applications must be submitted 12:00 p.m. (noon) CET on the given deadline date.

Q: Can I have two parallel projects?

A: A grantee can have a maximum of two running projects at the same time, in different grant schemes (e.g. applicants having a running Visegrad Grant may apply for Visegrad+ Grants or Strategic Grants.)

Q: I have a running project. Can I apply with a new one?

A: Organizations with running projects cannot reapply in the same grant program with another project until the previous one is concluded (officially closed by your assigned project manager). It is, however, possible to be a partner in any number of projects.

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Q: Are there any topics of projects that are excluded from eligibility?

A: No. Preference is given based on the project content as long as the project is in line with the Fund’s main mission, objectives and the Grant rules (see also the IVF official website).

Q: What Countries are included in the Eastern Partnership?

A: Armenia, Azerbaijan, Belarus, Georgia, Moldova and Ukraine

Q: What countries are included in the Western Balkan region?

A: Albania, Bosnia and Herzegovina, Kosovo*, North Macedonia, Montenegro, Serbia

Q: Which are the Visegrad countries?

A: Czechia, Hungary, Poland, Slovakia

Q: What is a Visegrad+ Grant?

A: Visegrad+ Grants support projects which contribute to the democratization and transformation processes in non-EU member states of the Western Balkans (WB) and the Eastern Partnership (EaP) countries. Projects can address one of the specific objectives marked by the EaP or WB, or choose one from our regular ones. Visegrad+ Grants should be implemented in the Eastern Partnership or Western Balkans region, or have a strong impact on local communities in at least one of those countries.

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Q: What is a Strategic Grant?

A: Strategic Grants support projects addressing the annual strategic priorities of the Visegrad Group. These priorities are announced on a yearly basis by the V4 country holding the rotating presidency over the group.

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Q: What is a cross-border cooperation? Who is eligible to apply?

A: Cross-border cooperation is a sub-type of the Visegrad Grants, involving at least 2 organizations from two neighboring V4 countries. Here the “3xV4” rule does not apply; you can implement your project with another partner from the other side of the border if your proposal addresses a specific geographical area and a local issue/problem. Consequently, all project activities within cross-border projects should take place within approximately 40 km from the state border, preferably on both sides (the grantee’s and project partner’s official seats do not necessarily have to be located within the 40 km limit).

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Q: What is a Visegrad Grant?

A: Visegrad grants support regional partnerships among civil society organizations, public institutions and municipalities, private companies and non-profit organizations as well as education and research centers that contribute to cooperation in the Visegrad region.

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Q: Who can be project partners? What is the role of the partners in the project? What does a good consortium of partners look like?

A: Any non-governmental legal entity from any country can be an official partner. As a general rule, however, all IVF-funded projects must have at least three organizations from three different V4 countries in the consortium. Logically, if the applicant has its seat in the V4, only two more partners are required (e.g. the applicant is a Polish organization, the partners are from Czechia and Hungary). If applying from outside the V4, however, make sure that you fulfil the condition of having three V4 partners. We recommend having the whole Visegrad region covered in the partnership and, therefore, proposals with a full V4 consortium will have preference.

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Q: Who is not eligible for our grants?

A: Natural persons (individual citizens) or institutions of state administration (ministries, government agencies, regulatory agencies, embassies, state-funded cultural institutes, etc.) can neither apply nor be valid project partners.

Private entrepreneurs are not eligible to apply or be partners.

Q: Who can apply?

A: Any non-governmental, legal entity from any country can apply for support, if they fulfil the partnership criteria. Our main targets are civil society organizations (CSOs), public educational, cultural, research and scientific institutions, municipalities and local governments, but market actors, e.g. companies – especially innovation and startup-related ones – are also eligible, if their project is of non-profit character.

Submit your proposal

Q: How will I know that my project got selected for funding?

A: The results of each call are published on the Fund’s website. All applicants—whether your project is approved or rejected—are also informed by e-mail.

Q: What are the Fund’s selection criteria?

A: We evaluate each proposal individually based on the following guidelines:

Project relevance/context clarity

Visegrad substance

Quality and Impact

Transparency and Accuracy

Experience and Mission

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Q: What are the deliverables?

A: These are all the events, products or activities that you will carry out during your project. The deliverables are the main means by which your consortium implements the specific goals you set in your application form. In other words, the deliverables are the “outputs” of your project, which bring you closer to the desired “outcome” and, ultimately, to the bigger solution to the problem/issue chosen.

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Q: What are the grant objectives?

A: To apply for Visegrad and Visegrad+ Grants, your project must fit into one of the seven focus areas eligible for funding. Specific thematic priorities apply to those Visegrad+ projects that target the countries of the Eastern Partnership or the Western Balkan countries (see section 1.7.). For Visegrad Strategic Grants, distinct strategic priorities are defined on an annual basis (see section 1.6.). Each project proposal should be identified with one focus area and one concrete objective which best corresponds with the project’s aims. The focus areas and objectives to each grant program can be found on the Fund’s website.

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Q: What should I keep in mind when preparing the application?

A: When planning your project, make sure that you properly identify and describe the problem or issue that you wish to address and name the most relevant target groups that this project will affect (both direct and indirect targets). It is crucial to see the logical connection between the proposed outputs (the events or products of your project) and their short-, medium- and long-term impacts.

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Q: Can the Fund cover the total costs of the project?

A: The Fund can cover the total project costs estimated in each proposal but may also choose concrete outputs to be supported by the grant. Additional support from actors other than the Fund is highly encouraged – be that support financial (contributions by the applicant, partners and/or other donors or sponsors) or non-financial in nature (in-kind contributions of the applicant or partners such as volunteer work or use of own premises, etc.). Project budgets shall be realistic and respect the “value for money” principle. All cost estimates shall be based on the project’s expected expenditures in EUR (€) based on average prices at the site of delivery. It must be clear from the budget what the unit cost of each expenditure is.

Q: Should I or my partners send letters of intent?

A: No, the partners confirm their participation in the project directly in our online system, through an online link sent to their e-mail address once your project is approved.

Q: Do I have to send my application by post? Can I attach documents to my application?

A: No application form printouts or accompanying documents in hard copies or electronic version are required when submitting the proposal. Any such attachments (e-mails, letters, promotional materials) will be disregarded by the Fund during evaluation.

Q: How should I name my project?

A: The project title should be attractive and capture the project’s content while (preferably) referring to Visegrad cooperation / Central Europe (max. 5 words). Do not use acronyms as they are hard to understand, do not be vague and too abstract.